by Renee Hunter on October 5, 2017
With over 80% of time at work dedicated to collaborative activities, there are a mind blowing number of tools and techniques for teams to choose from when deciding the best way to work together: email, chat, Slack, in person meetings, virtual meetings, conference calls… the list goes on. Yet even with all of these alternatives, email use only continues to climb.
Given the demands to collaborate coupled with the increase of email usage, it’s no surprise that the biggest incentive organizations cite to adopt new work management tools is improved collaboration and communications across projects and team members.
Case in point: when Aramark’s Capital Projects department realized how heavily they were relying on email to get important work done – and the associated risk to their business – they made the switch to a work management platform, to deliver real-time visibility and standardize program level elements, while maintaining project-by-project flexibility.
Reliance on Email Stalls Progress, Puts Client Relationships at Risk
This fall, Aramark helped to welcome more than three million students back to school. Whether partnering with an Iron Chef champion or committing to animal welfare, Aramark remains a leader in their industry with a continuous improvement mindset to find the best ways to enrich and nourish lives with innovative foodservice. And behind the quality and reliability that Aramark’s customers have come to rely on, are repeatable solutions built out by the Capital Projects department.
“In [this] business, if we’re doing a renovation project in a dining hall and it’s not done by mid-August and not ready when the students come back in the fall, our relationship with the client suffers,” explains Brian Dougherty, project manager. Yet when it came to collaboration and the means by which the team was getting this work accomplished, 99% of their work management stuck in email.
“We didn’t have the ability to share information on the same platform, we couldn’t share thoughts and comments, we didn’t have the ability to do all the things you need to do to execute a capital project,” said Darpan Patel, design analyst. Like so many other organizations today, the team needed a work management solution that would work for a team that historically relied heavily on email.
A Solution That Blends Art and Science
Everything changed when the Capital Projects group adopted Smartsheet as their work management platform.
Now, the Capital Projects teams is able to make better decisions, faster, with:
And this is just the beginning. As the Capital Projects group looks to the future, Smartsheet continues to play a critical role. “There are a lot of solutions out there. Some see the light of day, and others just wither in the dark,” explained Michael Bolanos, vice president of project management. “I’m very optimistic that Smartsheet will be one of those that just explodes, grows, and scales up with us.”
Source: Smartsheet Blog
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